This position is responsible for planning, organizing and supervising the daily activities of cash receipting, billing and payroll. Responsibilities include day to day administration, development and maintenance of accounting records related to cash receipting, payroll, utility billing, grant accounting, fixed assets and project accounting. The position must perform professional level accounting activities under infrequent supervision to collect, analyze and communicate a wide variety of data and information. Assist in the oversight and protection of the City’s financial resources, and recording the City’s financial transactions in a timely and accurate manner. Individuals assigned to this position are expected to apply a sound knowledge of generally accepted accounting principles and practices to regular, recurring and varied work situations. Judgment and problem solving skills required to interpret established regulations, ordinances and BARS requirements. Maintain confidentiality in the conduct of work activities. Work is performed indoors in an office environment, utilizing computers and peripherals, computer software, typewriter, copy machine, fax machine, calculator, cash register, postage meter and telephones. Work is performed individually and as part of a work team. Attendance at occasional evening meetings may be required.
Annual Salary Range $81,924-105, 888, DOQ.
Examples of Duties:
- Provide daily supervision of cash receipting, payroll, fixed assets and billing functions. Serve as back up to payroll processing as necessary
- Assist accounting staff by providing information, mentoring and guidance on detailed procedures and/or policies.
- Maintain internal control systems for the City’s financial systems throughout the organization
- Assist other departments with budget and other financial and accounting functions as assigned.
- Monitor revenue and expense accounts to ensure accurate recording, balancing and classification. Prepare monthly journal entries for posting to the general ledger to accurately reflect distribution of revenue and expenses.
- Perform month end reconciliation process. Prepare and reconcile month end reports.
- Manage the financial aspects of a variety of grants and special funds. Monitor grant activity to ensure compliance with applicable Federal and State laws. Monitor grant/contract budgets to ensure expenditures do not exceed contract allowances. Complete and submit grant billings on a timely basis. Prepare the annual SEFA and other related reports including reconciling expenditures to grant payments.
- Review and monitor various projects and project costs, conduct analysis and project cost reviews.
- Participate and provide support to the human resource department during contract negotiations. Prepare cost analysis, perform policy review and make recommendations. Evaluate and interpret legislative impacts to the payroll system.
- Serves as petty cash custodian for the City.
- As required, assist with budget development.
- Maintain internal control systems for the City’s cash accounting, payroll procedures, fixed assets and utility billing systems throughout the organization
- May be required to develop and conduct departmental training on BARS updates, internal controls, policies and procedures.
- Manage the lodging tax program which may include; coordination of committee meetings, publishing, collecting and processing applications, preparing contracts and other related duties as may be required.
- Participate in developing office procedures and policies as necessary. Make recommendations for changes and improved methods of operation.
- Responsible for the accurate, efficient, and timely entering, editing, adjustment, and tracking of complex information on a computer terminal and/or by manual methods. Maintain computerized files, books/manuals, and general ledger accounts.
- Compose letters and reports from brief instructions or notes. Verify correct grammatical composition as authorized and determine most appropriate layouts, formats, arrangements and other related details utilizing appropriate computer software programs.
- Responsible for responding to public records requests as assigned.
- Participate in the annual state audit process.
- May research, assemble and compile data and information from financial records and make summary reports as required. May involve statistical calculations, tabulations and graphing.
- Maintain follow-up systems and reports on actions required on a periodic basis.
- May represent department or City at meetings.
Knowledge, Skills and Abilities:
- Knowledge of specific department and City-wide services, policies and procedures.
- Knowledge of internal control, accounting procedures and principles.
- Knowledge of the State Budget Accounting Reporting System (BARS)
- Ability to operate proficiently standard office equipment such as typewriter, computer terminal, fax machine, cash register, word processing and spreadsheet software, calculator and photocopier and to learn to operate any new or modified equipment which the City may obtain.
- Ability to perform moderately complex mathematical calculations.
- Ability to develop and maintain positive relationships with co-workers, supervisors, citizen groups and the public in general. Must be able to communicate detailed information clearly and concisely and coordinate activities with other work groups to provide a comprehensive service.
- Ability to work independently from general instructions and broad work expectations.
- Ability to coordinate and carry on a number of activities simultaneously under stressful and busy conditions.
- Ability to prioritize work to meet deadlines.
- Ability to formulate and implement accounting procedures and systems.
- Ability to work accurately and efficiently under pressure, with frequent interruptions and competing requests.
- Ability to maintain confidentiality.
- Requires visual and manual dexterity and physical ability to frequently walk, stand, bend, and lift and sit for prolonged periods of time.
- Ability to operate passenger vehicle.
- Must be U.S. Citizen or legally eligible to work in the United States.
- Bachelor’s Degree in business, accounting or office management preferred.
- Five (5) years of accounting, payroll or office management experience, preferably in municipal government, at least two (2) years serving in a supervisory capacity.
- Or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job.
- Valid State of Washington Driver License with a driving record acceptable to the City.
- Pass WSP WATCH background check.