Finance Manager

at (City of Lake Stevens)
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Description

We're seeking a government finance professional who enjoys leading the day-to-day activities of finance staff; and preparing the annual financial report, internal audits and budget.  

Our ideal candidate has three to five years of progressively responsible Cash Basis government accounting experience, demonstrated leadership skills, and at least 2 years' supervisory experience.

Apply by July 29, 2021 to be included in the first review of applications. This position is open until filled.  

 

About City of Lake Stevens

Lake Stevens is a vibrant and growing community - the second fastest-growing city in Snohomish County - with a population of over 35,000 and plans for annexation in early 2021, which would make us the 4th largest city in the county.

Lake Stevens is generally a residential community with access to numerous commercial, retail and recreational opportunities. Of course, the crown jewel of the community is the lake itself, which boasts some of the greatest water recreational opportunities in the county. Lake Stevens is also uniquely situated, being close to the lake, ocean, and Cascade mountains, to take advantage of many outdoor activities. The Lake Stevens Schools are excellent and, coupled with a city priority of parks and increased walkability, makes Lake Stevens an ideal place to raise a family.

The City of Lake Stevens operates under the mayor-council system. The city’s motto, “One Community Around the Lake”, embodies our quality of life, top-ranked school district, and the City Council’s commitment to providing excellent services and amenities for its residents.

Why City of Lake Stevens?

  • Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
  • Flexible Work Schedules – The city offers a variety of work schedules to include potential hybrid/remote work dependent on meeting business necessities and supervisor approval.
  • Plan For Your Future – The City of Lake Stevens offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to our Benefits page for more information.

POSITION PURPOSE:

Under the limited supervision of the Finance Director, the Finance Manager provides leadership for day-to-day activities and provides staff and team development by assigning work, monitoring progress and evaluating performance. The position assists with managing payroll, accounts payable, accounts receivable, fixed asset accounting, capital project accounting, grant accounting, and financial audits. Responsibilities also include preparation of the annual financial report, internal audits, and budget preparation in accordance with BARS (Budgeting Accounting Reporting System).

The position will use independent professional judgement to prepare a variety of reports, statements, and documents for finance projects, and be responsible for the maintenance, balancing and analysis of financial data. This position also oversees and/or assists with complex accounting tasks requiring a high degree of professional judgment in applying Cash Basis accounting principles and City policies.

Essential Duties and Responsibilities

Essential duties and responsibilities may include, but are not limited to, the following: 

  • Supervises department staff, including assigning tasks, providing appropriate training, reviewing employees' work processes and products, counseling employees, reviewing timesheets, giving performance evaluations, and recommending disciplinary action; participates in the interviewing and hiring process for new employees and promotional positions.
  • Manages, directs and oversees the department’s daily operations including payroll, purchasing, accounts payables, accounts receivable, commercial lease invoicing, capital projects, grant accounting, assets, and treasury management activities including bank deposits; coordinates and maintains schedules for major accounting processes, such as long-term debt, mitigation, equipment replacement and fixed assets.
  • Prepares monthly bank reconciliations; monitors monthly close and balancing of general ledger accounts; prepares and issues monthly and quarterly financial reports and various reports for federal and state agencies as well as for internal accounting.
  • Compiles, reconciles, analyzes, and prepares accounting, budget and other fiscal records which include financial and statistical reports and general and subsidiary ledger entries; reviews and audits financial records for accuracy and completeness.
  • Responsible for the preparation and submission of the City's Annual Financial Report and annual Street Report to the Washington State Auditor's Office (SAO) by the statutory deadline; may serve as audit liaison; coordinates, facilitates, and provides information for the annual audits; keeps the Finance Director abreast of all audit related items, tasks and issues.
  • Participates in the preparation of the City’s annual budget which includes revenue and expenditure analysis; short-term and long-range financial forecasting; assisting departments with their budgets; analyzing department submittals for reasonableness; managing the preparation of budget documents; coordinating with directors and Council on finalizing the budget.
  • Assists with the city investment portfolio and investment policy compliance; assists with debt issuance, management, and oversees debt commitments.
  • Plans, manages and oversees internal audits to ensure compliance with City, State, and Federal requirements including cash handling, procurement, disbursement, grant compliance, asset management; coordinates the completion of the annual inventory audit.
  • Develops, reviews, and recommends changes to internal control policy/procedures to ensure proper accounting, financial reporting, compliance and safeguarding of the City's assets; monitors and maintains internal controls; interprets and uses professional judgment to apply applicable regulations in compliance with accounting standards; proposes and implements revisions and new procedures as required.
  • Attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; monitors and implements changes to comply with new regulations, policies, or procedures.
  • Leads departmental and inter-departmental meetings, workshops, trainings, and exercises as needed.
  • Responds to inquiries from departmental managers and staff, and staff of other agencies regarding financial accounting, capital projects, mitigation accounts and fund balance reports; interprets and explains financial-related data to managers and non-financial staff.
  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • Maintains regular and reliable attendance.

PERIPHERAL DUTIES

  • Maintains confidentiality of sensitive information.
  • Performs the duties of other department personnel as needed.
  • Performs special projects and other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here and in the attached questionnaire are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the incumbent is regularly required to use hands to finger, handle, or feel; talk; and hear. The incumbent frequently is required to sit for extended periods of time and type on a keyboard for extended periods of time. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision; depth perception; and the ability to adjust focus.

Work is performed in a typical office environment subject to working outside of normal working hours to meet critical timelines or to provide support in department emergency response events. While performing the duties of this position, the incumbent is subject to multiple interruptions by telephones and walk-ins by employees and citizens; may be exposed to individuals who are irate or hostile.  The noise level in the work environment is usually moderate.

Typical business office machinery and equipment include, but not limited to, personal computer including database program, spreadsheet and word processing software, printer, telephone, scanning equipment, fax machine, copy machine, calculator and projector.

Evening or variable hours to attend meetings may be required.

Qualifications

Education, Training and Experience Guidelines

EDUCATION:  Bachelor’s degree in accounting, finance, business administration, or related field; and
EXPERIENCE:  Minimum five (5) years of progressively responsible experience in governmental accounting with demonstrated leadership skills and at least 2 years' supervisory experience. Strong knowledge of computerized accounting systems and spreadsheets;
OR:  Any combination of education and experience, which provides the applicant with the desired skills, knowledge and ability required to perform the job, may be substituted for these qualifications. Examples include:

Knowledge of:

  • Governmental accounting and auditing practices, procedures and principles with a strong understanding of Cash Basis governmental accounting.
  • Principles and practices of the Washington State Auditor’s Office proscribed Budget Accounting Reporting System (BARS).
  • Internal controls, debt management, procurement, and municipal budget preparation.
  • Lean Management System or Six Sigma principles.
  • Proficient computer operation skills and experience with a variety of software programs.
  • Microsoft Office applications, including Excel at an intermediate to advanced level.
  • Principles and practices of effective management, including supervision, training, evaluation, motivation, problem solving, decision making, and leadership.
  • Applicable City, State and federal rules, regulations and legislation relating to the City's financial operations.
  • Effective oral and written communication principles and practices to include public relations.

Skilled in:

  • Effective, professional and positive interactions with difficult individuals.
  • Being organized, detail orientated and efficient with daily work.
  • Reviewing interrelated financial and technical records; assessing and prioritizing multiple tasks, projects, and demands; meeting critical time deadlines.
  • Establishing and maintaining cooperative working relationships; communicating effectively verbally and in writing.
  • Solving mathematical equations.
  • Strong customer service skills.

Ability to:

  • Be a good role model, exhibit leadership and good decision-making.
  • Plan, organize and supervise the work of subordinate employees, including training, assigning and evaluating their work, and providing job performance feedback.
  • Prioritize short-term tasks and longer-term project work, delegate work appropriately, and meet strict deadlines with limited supervision.
  • Analyze and interpret information in a concise manner and make recommendations on strategies to resolve issues and ensure compliance with laws, regulations and policies.
  • Work independently with little direction and remain a contributing member of a service-oriented team.
  • Apply lean or six sigma principles to continuously improve processes, procedures and implement change management.
  • Prepare clear, accurate, and concise technical, administrative and financial reports.
  • Communicate detailed information clearly and concisely.
  • Establish and maintain effective working relationships using tact, patience and courtesy with co-workers, elected officials, other agency staff, vendors, and the general public.
  • Establish and maintain various data collection, recordkeeping, tracking, filing, and reporting systems.
  • Communicate effectively, orally and in writing, including the ability to listen effectively and to explain complex issues and applicable legal requirements, policies, and procedures to internal and external customers.
  • Exercise good judgment and maintain confidentiality of critical and sensitive information, records, and reports.
  • Establish and maintain effective working relationships with co-workers, city staff, and the public.
  • Maintain financial records.
  • Effectively operate windows-based computer, including word processing, spreadsheet, database, and specialized software applications related to assigned division(s).
  • Maintain confidentiality of business records, personnel issues, and other information.

LICENSE OR CERTIFICATE REQUIREMENTS:

  • Valid driver’s license and a driving record which meets the city’s requirements. Must be able to obtain State of Washington driver’s license within 30 days of hire.
  • Completion of position-relevant background check.
  • Must be bondable.

Supplemental Information

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application: 

An attached resume outlining (in reverse chronological order) your experience to date.

  • An attached cover letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
  • Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

The City of Lake Stevens is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran’s status, disability, or any other basis prohibited by federal, state or local law.

There are no limitations to who's a best fit to serve this community. If we contact you for an interview and you need specific accommodations, please let us know.  We're happy to make the arrangements. We’ll need to know ten (10) days in advance to make sure we get you situated, so call Human Resources at (425) 622-9400 or email HR@lakestevenswa.gov.   You're also welcome to mail your request to City of Lake Stevens Human Resources, P.O. Box 257, Lake Stevens, WA 98258.

1812 Main St., Lake Stevens Full-time
Finance
Snohomish County Only This job is either located or can be performed in Snohomish County
Yearly Salary $105,000+
Estimated Start Date 2021/09/01
Outside listing? I want applicants to apply for this job elsewhere (my website, Monster, Indeed, etc.)
Apply here: https://www.governmentjobs.com/careers/lakestevenswa/jobs/3151907/finance-manager?pagetype=jobOpportunitiesJobs
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